6 IDEAS FOR THROWING AN UNFORGETTABLE CHRISTMAS PARTY
Christmas is a time for celebration with friends and family. It's a chance for event planners to put their skills to use by organizing parties for friends, friends of friends, colleagues, or just about anyone. Whether your Christmas party is for 10 or 1000 people, here are a few holiday-specific guidelines to help you plan a memorable event. Here are six ideas for throwing an unforgettable Christmas party!
Contents
Find a location.
Select a format
Create a theme.
Invest in a DJ.
Decide on a ticket price.
Consider your communication.
FIND A VENUE -
When planning a Christmas party, you must be flexible about the date. In general, venues are booked far in advance, and the most important dates are rarely available. Begin planning as soon as possible to increase your chances of booking a one-of-a-kind location, or use word-of-mouth to find THE rare gem flying under the radar.
Easy access to your venue by public transportation or car should be high on your list of selection criteria. Your guests must be able to enter and exit your event safely.
You should also consider obtaining the following venue information:
Is the rental price inclusive of the sound system and/or DJ?
Is there a dance floor at the venue? A terrace outside?
What is the venue's maximum capacity?
Is the venue solely for your event?
Will a venue representative be present to assist you?
Are there rooms available for any guests who wish to stay overnight?
CHOOSE A FORMAT -
The format of your Christmas party will be determined by your budget and, most importantly, your guests. A three-course meal will cost significantly more than a buffet-style dinner, but it will still provide catering for your guests. It is your responsibility to strike the proper balance so that your guests are satisfied. You can even conduct a quick poll to find out what the guests want.
PLAN A THEME -
A themed Christmas party will draw more guests than a traditional party. Many events are planned at this time of year, so you'll have to work hard to stand out. Plan something that will entice and excite your intended audience. Recently, 90s-themed parties have been extremely popular, but early 2000s-themed parties are also becoming increasingly popular. You should choose a theme that is appropriate for your audience, not the other way around!
HIRE A DJ -
Hiring a DJ for a Christmas party can cost anywhere between £200 and £2,000, prompting many event planners to forego hiring one altogether. A good DJ, on the other hand, can completely change the atmosphere and be a valuable asset in attracting people. We recommend that you carefully consider your various options.
SET A TICKET PRICE -
The cost of the tickets will be determined by the format of the event. If you decide to host a three-course meal followed by a dance party, £80-100 per person is reasonable. In general, charities or students organizing Christmas parties include a drink voucher with the ticket to attract ticket buyers. It is an excellent deal for any event planner! We've dedicated an article to assist you in determining the ticket price for your event.
THINK ABOUT YOUR COMMUNICATION -
The first step in organizing a Christmas party is to come up with a catchy name! It is critical to win your guests' hearts as soon as you announce the party. Following that, you'll need to be active on social media to demonstrate how fantastic the party will be. Share videos, team and backstage photos, and anything else that will entice your guests. It's about building a relationship rather than selling.
Christmas is a special time of year, and so should your event and its communication!
You should begin promoting your Christmas party as soon as possible with a teaser video, and then sell tickets. Make a Facebook event and invite your friends and their friends so that the circle can gradually grow. Word of mouth is also very effective, so reach out to people one by one — they will then act as promoters for you by telling their friends and registering as a group for your event!
If you've already planned a party with online ticketing, you should send reminder emails to previous attendees. A marketing tool, such as a CRM, can help you save time and analyze the impact of your actions.
It is critical to continue communicating and gaining exposure until the event day. People receive numerous invitations in the run-up to the holidays, and wallets tend to empty quickly. As a result, potential attendees may overlook one of a dozen parties. This can be stressful for the planner, so make sure you have a motivated team, and seek advice from the venue manager.
Christmas is an excellent time to throw a memorable party! If you think you'll be late, don't worry; everything usually works out when it comes to celebrating. Pay attention to what is important, which is to listen to and respond to your guests — that is all they really want!
As Christmas approaches, don't put off starting your online ticketing! Using Weezevent and its numerous services will only take a few minutes. Learn more by clicking the button below:
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